1. Open a new e-mail message and click on Signature – Signatures... (you can also go via Tools > Options > Mail format > Signatures).
2. Mark the signature that you would like to edit, or click on New if you want to create a new signature (and name it e.g. “internal signature”).
3. Copy the text in the Word template for e-mail signature and paste it into the signature field.
4. Change the signature by typing in your own contact details. Make sure that the correct colours are used (black for name and grey for the rest of the text). Check also that the typeface (Arial) and sizes are correct.
5. Click save and choose it as your default signature for new messages.
6. Repeat for the external signature and make sure to include the Scania logotype. Change to your contact details and give the signature a different name than your internal e-mail signature. 

1. Create a new e-mail message.
2. Choose the ‘Message’ or 'Insert' tab (depending on Outlook version).
3. Click on 'Signature' and choose the external e-mail signature that you have created.

A campaign or exhibition logotype may be included in the e-mail signature if it is relevant and considered to gain the Scania business.

Only one additional logotype can be used at a time and only for a limited time period (and removed as soon as the event is over).

The logotype must be placed below and clearly separated from the Scania logotype (follow the rule of “free space” according to the logotype section).

Sometimes e-mails are sent from another device than a computer or another programme than Outlook. Hence, it might not always be possible to use different signatures for external and internal e-mails, nor the desired formatting.

In these cases it is recommended to include as much information as possible from the recommended signatures in this instruction and a formatting as similar to Arial and recommended font sizes as possible.

The e-mail signatures in this instruction may also be used by private Scania authorised companies. The company’s own logotype must then be clearly separated from the Scania logotype (follow the rule of “free space” according to the logotype section). See the guideline for independant companies for more information and examples.

If a Scania authorised company represents several brands, the Scania logotype may be used in combination with the logotypes of the other brands, as long as they are clearly separated from each other (follow the rule of “free space” according to the logotype section). See the guideline for independant companies for more information and examples.